The journey from the office to the home office presents many employees and companies with challenges in the organization of work. That’s why we want to introduce you today to three practical and free tools that make your office management digitally successful.
For the vast majority of people, the Home Office is a changeover. Because while the ideal type of paradise often lies dormant in one’s own four walls, the reality is different.
Self-discipline as the key to success in the Home Office
If you really want to work efficiently and productively in the Home Office, you have to create the right conditions. In the first step, this includes the mental attitude: the impression that working in your own apartment is going to be a fun event, we have to get out of our heads.
Instead, the right word is self-discipline. Without an inner drive, we will hardly feel any motivation to leave the bed after just a few days. And the private enticements on the sofa attract us even more.
That is why it is essential from the outset to create the right conditions. For those interested, I have already written down the five most important tips and routines for more productivity in the Home Office. I now have three years of experience.
Organization and communication: 3 tools for effective office management
Of course, a good attitude and setup is only the first step. If you really want to work efficiently from home, you have to organize yourself well. The magic word is digital office management.
We at BASIC thinking decentralize our editorial processes. But the tools we use can also be applied to any other company from any other sector. That’s why we want to introduce you to our favorites below.
1. Google Calender
For the organization of tasks and appointments, the Google Calender Perfect. On the one hand, it is free of charge and available on all smartphones. On the other hand, it can be used in parallel as a team and alone.
This allows each employee to create their own daily schedule in the calendar and send them reminders. At the same time, appointments for multiple team members can be easily organized via shared calendars.
The pleasing thing is that if you don’t want to destroy the order of your own day, you can show and show the team calendars with just one click. This means maximum freedom for all individuals.
The perfect addition to the Google Calender Trello presented. Trello complements above all the part of the project management that is a little neglected in the Google Calender.
Within Trello, for example, you can create different “boards”. You can then share these with individual people or departments. After all, marketing does not need all the information from sales or the human resources department has other requirements.
In a board, you can then build up tiles and content structures along with links. For example, we offer instructions for editors on text structure, SEO optimization or our spelling guide.
And even far from the Home Office, Trello is a great tool. For example, companies can set up a board on which they store all information for new employees. This makes onboarding easier and saves a lot of time on explanations. Maybe a thought for your HR department?
The last tool for an efficient organization in the home office or for decentralized work is Slack. This is a digital communication tool with individual and group chats.
How should a chat program help you? Quite simply, sometimes the organizational foundations are not enough and a question arises. In the office you would go to your colleague and ask him personally. This is not possible in the Home Office.
That’s why Slack completes your tool palette for office management perfectly. A short message is enough and the problem can be resolved. An interesting side effect: if we don’t go to our colleagues or call them, we work much more productively, because we get less “in the sway”.
This should not, of course, lead to the absence of people-to-people contacts. However, we have certainly all been upset about how much time we have wasted on phone calls or meetings, if a message had been enough.
A final tip on Office Management
The range of digital tools is huge – and new ones appear every day. The most important finding from our experience is that keep the number of platforms and channels low. The more services used, the more confusing everything becomes. And that is exactly what we want to avoid.
That’s why the team thinks carefully about which platforms you want to bet on and chooses the right ones. This, too, leads to greater productivity and efficiency when working.